This is the privacy statement of the Northern Ireland Festival. It is reviewed regularly by members of the Northern Ireland Festival committee.
In this statement ‘we’, ‘us’, ‘our’ or similar refers to Northern Ireland Festival. ‘You’ or similar refers to the data owner.
The General Data Protection Regulation (GDPR) is an EU regulation designed to strengthen data protection processes for all individuals within the EU. GDPR applies to any organisation processing personal data.
With regards the Northern Ireland Festival, all personal information is supplied by the data owner via entry forms, both online and in person at the show. Information may also received by email correspondence. Entry form data is downloaded and stored on an excel spreadsheet on a secure computer.
Personal information we collect from you may include the name of rider and / or owner plus a contact email address for them.
If you win a trophy we will also require your address and a contact telephone number. This is to maintain a record of the trophy’s location prior to it’s return at the next show.
Northern Ireland Festival does not record sensitive personal data relating to physical, mental health or criminal records.
Data is only collected from the data owner via website entry forms, an entry at the show or via email communication to the Northern Ireland Festival.
Northern Ireland Festival does not use website ‘Cookies’ to gather website visitor information.
Northern Ireland Festival only uses personal data to meet its obligations as a horse and pony show organiser and to maintain records as required to ensure the reasonable running of the show.
We do not do use your personal information for marketing purposes or make it available to third parties or marketing organisations.
When we may share your personal entry information
Results and Show Reports may include competitor and / or owner names which could be shared with various newspapers, magazines or other shows (if you have qualified to take part at them)
Should you wish to be excluded from this, please email firstname.lastname@example.org
How long do we retain personal information.
Past results from the Northern Ireland Festival are listed on NorthernIrelandFestival.co.uk indefinitely.
Should you wish to be excluded from the past results page, please email email@example.com
All other entry information is deleted within three months of the show completion each year.
1. Access to information.
You have the right to be supplied with a copy of the personal data that we hold about you. Where such a request is made we will provide the information within 30 days.
2. Correcting information.
Northern Ireland Festival will endeavour to make sure that all personal data is correct and current. You have the right to ask us to correct any data that you believe is not correct or current, and we will make the required changes.
3. When a complaint is made against an animal at the show
A complaint should only be made using the official complaint form available from the show office. It records the animal’s name and the issue of concern together with the name and contact details of the person raising the complaint. It will not record the owner or rider of the animal. This protects the confidentiality of the person raising the complaint. Members of the stipendiary panel will have access to the complaint for review and decision making. Complaints will be retained on file for a maximum of three months. They will then be securely disposed of.